Public Sector > Procurement for Public Sector > Public Tendering

Public Tendering

Business Scenario

 

Key Performance Indicators

  • Contract, Program and Channel Management Costs
  • Contract Negotiation Time
  • Legal and contractual compliance
  • Process Costs

    • SAP Applications

  • SAP ERP

    • SAP for Public Sector & Public Security

  • SAP Procurement for Public Sector

    • SAP NetWeaver

  • SAP NetWeaver Records Management

    • Partner Opportunities

  • Partner Opportunities in Public Sector

    • See also

  • Scenario and Process Components List
    •
    SAP solutions allow you to manage complex, highly regulated solicitation processes that comply with legal requirements. You can create legally compliant documents within a security infrastructure that integrates records management and procurement processes to fulfill audit requirements.

    Business Goals & Objectives


    Improving Regulatory Compliance

    Comply with future accounting and regulatory reporting requirements
    Comply with global electronic communication requirements

    Increase Speed & Efficiency

    Increase collaboration (internally & externally

    Reducing Operating Costs & Increasing Efficiency

    Reduce administration, improve business processes

     

    Business Processes
    Prequalification of RFx RespondersSAP Product Available with Future Releases
    This business process makes it easier for purchasing professionals to identify and select qualified suppliers by providing questionnaires that can be sent to potential vendors, that have registered themselves by using a link on the homepage of the purchasing company and have assigned themselves to specific product categories, to gather relevant information. The questionnaires can be customized to include information such as compliance to required standards, support for relevant business practices, or logistical capabilities for the on-time delivery of quality products or services. Typically used on first contact, these questionnaires can also be a valuable source of information throughout the course of the relationship. Answers can be evaluated, stored, and used throughout the entire sourcing cycle to support additional supplier selection needs as they arise.
     
    Public RFx PublishingSAP Component or Feature Available
    Each country/region has requirements to publicize their business opportunities that are available for response by private companies and/or institutions. These processes may be called "soliciting", "tendering", or "bidding", but they all have one thing in common - all of them require the basic information about the opportunity to be published, usually to a website sponsored by the government, and also sometimes published in a hard-copy format in a journal or other periodical.

    This process is supported by the following SAP and/or partner offerings

  • SAP NetWeaver Records Management
  • SAP Procurement for Public Sector

    		•
     
    Multi Round RFx ResponsesSAP Product Available with Future Releases
    When a new round is created the RFx responses from the previous round shall be copied into the next round as an initial response. A new round can be created from one response of the previous round. This would include alternative responses and attachments from this RFx responder. The information from this RFx response of the first round (alternative items, attachments from the responder) should go into the RFx of the second round.
     
    Tender Fee ProcessingSAP Product Available with Future Releases
    Prospective offerors are able to submit a direct deposit or other form of payment for the Tender Fee amount in person to “buy” the RFx document. In the case of electronic download of RFx documents, the system supports payment verification for pre-paid download requests. The process also provides an online, electronic payment option to simultaneously purchase and download the RFx documents.
     
    Earnest Money Deposit HandlingSAP Product Available with Future Releases

    This process supports the requirement that vendors (suppliers) must pay a deposit before an RFx response can be submitted, as a form of a ‘guarantee’ of performance. The process also provides an online, electronic payment option to simultaneously pay the deposit and upload the RFx response documents.

     
    Two Envelope RFx ResponseSAP Product Available with Future Releases

    This functionality concerns the ability to receive and evaluate separate price and technical responses and to restrict the Tender Committee or Technical Evaluation Panel from accessing the price response. The purpose of splitting a response is to prevent the evaluation team (technical and functional reviewers) from seeing the pricing and administrative (contractual) data submitted by the offeror. In the Public Sector most often, and in all industries sometimes, negotiated procurements are conducted that give equal or more weight to non-cost factors, when choosing a vendor.

     
     
    Multi-Party Verification at RFx ResponseSAP Product Available with Future Releases
    This functionality requires simultaneous logon and authorization by at least two different parties (users) to open an RFx response. For example two parties could be two different Buyers or one Buyer and one responder.
     
    RFx Response EvaluationSAP Component or Feature Available
    RFx response comparison report allows for the side-by-side comparison of RFx responses, including identification of the lowest price for each and every line item, responses to all attributes, aggregation to outline levels, etc. Weighting and Scoring is visible in the RFx response comparison report. All attributes answers are given a weighted score, which is aggregated to determine a score at the outline level and RFx response level.

    This process is supported by the following SAP and/or partner offerings

  • SAP Procurement for Public Sector

    		•
     
    Electronic Contract File CreationSAP Component or Feature Available
    The solution automatically creates and maintains an electronic contract file which contains the basis for all procurement decisions; and copies of all procurement documents created (PR, RFx, Successful and Unsuccessful RFx responses,  Contract/PO, Approvals, Receipts, Invoices, External Notifications, etc.)

    This process is supported by the following SAP and/or partner offerings

  • SAP NetWeaver Records Management
  • SAP Procurement for Public Sector

    		•
     
    Analyzing Public Sourcing and TenderingSAP Component or Feature Available
    The solution collects procurement data which can then be analyzed and presented in various reports.

    This process is supported by the following SAP and/or partner offerings

  • SAP Procurement for Public Sector

    		•
     
    SAP Product Available Partner Product Available SAP Product Available with Future Releases Partner Product Available with Future Releases Future Focus