Public Sector > Grants Management > Grants Management for Grantee

Grants Management for Grantee

Business Scenario

 

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  • Scenario and Process Component List
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    Public sector institutions as well as non-for-profit organizations receive considerable funding from external sources. The SAP solutions enable them to  meet individual sponsor requirements without compromising their internal accounting processes.

     

    Grants, donations or awards can be managed over their whole life-cycle – from internal draft and application to the consumption and the final close-out. The management of passthrough grants is included in all these phases.

     

    The Expenditure Certification allows for the – subsequent – assignment of projects to external funding sources. In the funding agreement, the sponsor outlines only the general purpose of funding. The recipient may then decide before, during or after the execution of a project whether it shall be financed by this or another sponsor. This solution focuses mainly but not exclusively on the European Structural Funds.

    Business Goals & Objectives


    Improving Regulatory Compliance

    Improved transparency and auditability of activities

    Increasing Transparency & Accountability

    Better management and control of public funds

    Reducing Operating Costs & Increasing Efficiency

    Improve accounting processes
    Reduce administration, improve business processes

     

    Business Processes
    Preparing Grant Application (Pre-Award)SAP Component or Feature Available

    The pre-award phase covers the internal preparatory processes until the actual application is submitted to the sponsor.
    SAP Component or Feature Available Maintenance of Sponsors and their individual Funding Terms and Conditions
    SAP Component or Feature Available Configurable Life-cycle of Grant
    SAP Component or Feature Available Built-in Workflow
    SAP Component or Feature Available Integration with Records and Case Management

    This process is supported by the following SAP and/or partner offerings

  • SAP ERP

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    Recording Sponsor´s DecisionSAP Component or Feature Available

    The grant is adapted to meet the sponsor’s terms and conditions for consumption and reporting.
    SAP Component or Feature Available Cost Sharing
    SAP Component or Feature Available Indirect Cost Calculation
    SAP Component or Feature Available Integration with Internal Accounting

    This process is supported by the following SAP and/or partner offerings

  • SAP ERP

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    Executing the Awarded GrantSAP Component or Feature Available

    The execution phase has to ensure that the grant is  consumed  according to the sponsor’s terms and conditions. At the same time, the resources shall be spent and managed in a most efficient way.
    SAP Component or Feature Available Flexible Availability Control
    SAP Component or Feature Available Detailed Posting Control
    SAP Component or Feature Available Multiple Billing Scenarios
    SAP Component or Feature Available Report and Activity Scheduler
    SAP Component or Feature Available Record Program Income

    This process is supported by the following SAP and/or partner offerings

  • SAP ERP

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    Passthrough of GrantsSAP Component or Feature Available
    The passthrough of grants covers the specific situation that a grantee forwards funding to sub-grantees. The functionality complements the general grants management features, which apply also to passthrough grants.
    SAP Component or Feature Available Mapping of Incoming and Outgoing Grants
    SAP Component or Feature Available Budget transfers to and from outgoing grants
    SAP Component or Feature Available Calculating and Monitoring Cost Sharing and Indirect Costs
    SAP Component or Feature Available Consolidated Billing for Incoming and Outgoing Grants

    This process is supported by the following SAP and/or partner offerings

  • SAP ERP

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    Expenditure CertificationSAP Component or Feature Available
    This business process evaluates funding options for the past and assigns expenses to the best possible funds. It checks for preferred, allowed and available funding and calculates the corresponding eligible amount. It helps optimize the use of financial resources when funding is flexible. It provides data for an auditable statement to sponsors and maintains the general accounting standards.
    SAP Component or Feature Available Grouping of projects into operations with allotted funding
    SAP Component or Feature Available Determination of available and appropriate funding by priority
    SAP Component or Feature Available Calculation of sponsor's contribution to eligible expenditure
    SAP Component or Feature Available Splitting of expenditure documents over several funding sources
    SAP Component or Feature Available Optional manual rework of system-proposed certification
    SAP Component or Feature Available Enhanceable and auditable reporting data

    This process is supported by the following SAP and/or partner offerings

  • SAP ERP

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    SAP Product Available Partner Product Available SAP Product Available with Future Releases Partner Product Available with Future Releases Future Focus