Creation of a contract or purchase order from an RFx and successful RFx response. Incorporation of clauses required by Public Sector regulations using Document Builder. Approve contract or purchase order. Perform Public Sector- specific financial obligation. Communicate rejection to unsuccessful offerors. Report award of purchase order to external Public Sector entities.

The ability to ensure that a contract-specified minimum order amount is awarded to the vendor during the course of the contract, or to commit, obligate, and pay the vendor the difference between the guaranteed minimum amount and the amount of actual orders at contract completion.

The solution automatically creates and maintains an electronic contract file which contains the basis for all procurement decisions; and copies of all procurement documents created (PR, RFx, Successful and Unsuccessful RFx responses,  Contract/PO, Approvals, Receipts, Invoices, External Notifications, etc.)

The solution provides the ability to respond to requests for post-award contract modifications. Non-transactional information such as emails and records of meetings and telephone calls are associated with the contract and stored as part of the electronic file. A record of all information about the incident, including reviews, approvals, and modifications, are linked to the original contract and accessible as part of the electronic contract file.

The solution provides the ability for multiple professional buyers to handle multiple contract modifications concurrently and for the versions to be numbered according to the order in which they are completed. Versions started later do not have to wait on hold until versions started earlier versions are completed.  

The ability to award a contract or order for an amount greater than currently available funding. Supports the public sector practice of awarding contracts for multi-year efforts while providing actual funding as appropriated funds are approved.