Procurement of New Equipment

This Business Scenario Map illustrates the procurement process for a new piece of equipment. Through the high measure of integration between Plant Maintenance, Materials Management, and Asset Accounting, all process steps run with optimal system support and are largely automated. This guarantees a smooth process flow, as well as big time savings.

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Value Potentials	Business Benefits
Up to 50% improvement in control over costs*	Integration of cost-bearing department through integrated approval process
Up to 70% more effective workflows*	Comprehensive workflow connection for optimization of process flows
Up to 60% decrease in maintenance expenditure*	Higher degree of automation for data maintenance
Up to 50% reduction in bad purchases*	Direct selection of material required in maintenance order through integration with Materials Management

Maintenance Engineer

Materials Manager

Asset Accountant

Inspect and process requirement notification

Select material and create order

Withdraw goods of serialized equipment

Install and maintain equipment

Create purchase order

Enter of asset number in purchase order

Receive goods: serialization and equipment created

Automatic asset archiving

Synchronization between equipment and asset

Source:
* Discussions with Customers

The value potentials shown in this table have been reported by selected SAP customers or independent third parties as referenced herein. However, there is no guarantee that such value potentials can be realized in any particular customer-specific business processes, and SAP does not make any representations and disclaims any liability as to the appropriateness of the referenced value potentials for any specific customer situation.
©SAP AG 2008

Business Benefits	Value Potentials
Automatic data comparison between assets and equipment through serialization	Up to 100% reduction in workload*
Linking of material and equipment data through serialization	Up to 100% higher transparency*
Depreciation of assets right from goods receipt	Up to 100% prompter postings*
Automatic distribution of relevant data to all involved	Up to 60% time savings*


Procurement of New Equipment In this Business Scenario Map you can see the comprehensive integration of extremely different enterprise areas in one smooth process flow for the procurement of a new piece of equipment for a maintenance engineer. A purchase requisition from the asset operator triggers the decision of the maintenance management to procure a new piece of equipment. The maintenance engineer selects suitable material from an integrated material catalog and enters it in the maintenance order. Depending on the company-internal processes, only one more approval process can be performed before the equipment is ordered, triggered by the order release. In the purchase order handling, the purchaser for Asset Accounting enters a new asset number for the new equipment, so that the new equipment is led into Asset Accounting right from goods receipt. Likewise, the equipment master record and serial number are also assigned at goods receipt, to minimize the amount of administrative work for the maintenance engineer. The assignment of the new piece of equipment to the relevant location and accounting objects also occurs automatically, as soon as it is installed. The high degree of automation in the maintenance procurement process rules out many potential sources of error in advance. The process offers a high measure of timesaving possibilities and thus leads to a significant cost reduction in your company. * = This business process is supported by Best Practices for SAP Business Suite. Best Practices for SAP Business Suite represent prepackaged business expertise in the form of methodology, documentation and reliable preconfiguration for SAP solutions. This helps you to start with a fully documented and reusable prototype for this scenario only days after you have installed the software. A prototype representing the results of a complete implementation project done up front and encapsulated in one single product that can rapidly turn into your productive solution. Best Practices for SAP Business Suite puts the power of SAP Business Suite in your hand.